Picking the Right Copier or Printer for your Office

Every experienced office manager understands how difficult it is to buy the “right” equipment for the office. Over the last 15 years I have seen wild discrepancies in the types of solutions that were either presented by a salesperson, or stumbled into by an office that has rapidly grown without having an opportunity to “right-size” the office equipment. In addition, I have seen these clients pay dearly for this with up to $5,000 a year discrepancies. Most equipment is now made scalable, meaning you can pick the right machine for your volume and then customize the options to fit your more specific needs. At All Business Matters our goal is to provide you with a vendor that you can trust to steer you towards the right decision, which often times means waiting until your current lease is closer to the end.

So how do I pick the right printer/copier? There are a few important factors to take into initial consideration:

1. Space – Two different 30 page per minute printers can vary in size from 50lbs to well over 250lbs, creating a sizable difference in footprint. What’s the difference? First of all, capacity – one is designed for high speed low run printing (10-20 sheets) while the other is designed to serve as a workgroup device capable of running up to 1,000 sheets at a time. Some have the ability to do larger size, like 11x17, and also have functions such as staple / sorting / hole punch.

2. Volume / Paper Type – Besides larger paper capability, these larger devices can hold more capacity and are usually designed to run between 5,000 – 15,000 sheets per month

3. Cost Per Image – If you are running the high volume, you will notice that the cost per page (as low as a penny) compared to smaller desktop printers (2-5 cents a page) actually means a larger machine can be more cost effective at 5,000 copies/prints per month! As you can see, the numbers on the box can be misleading. For a better understanding of what you need to make your office run effectively please call us today 661-219-5160!

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